Every HRSA, HIPAA, and billing deadline in one place.
Ongoing (24-hour window for hospitalizations; 8-hour for fatality)
Ongoing
Cal/OSHA Serious Injury Reporting
Report to Cal/OSHA within 24 hours if employee hospitalized for occupational injury/illness. Fatalities must be reported within 8 hours. Incidents include: needlestick, assault, serious burns, fractures. Use Cal/OSHA's online reporting system or phone.
HR / Safety Officer / CMO0 wks
Annual (recommended: January)
Ongoing
Injury & Illness Prevention Plan (IIPP) Annual Review
Review and update FQHC Injury & Illness Prevention Plan annually. Includes bloodborne pathogen exposure control, injury reporting, hazard correction, employee training, workplace violence prevention (SB 553), and safety committee records.
Safety Officer / HR / CMO4 wks
Ongoing (training required; updated with rule changes)
Ongoing
SB 553 Workplace Violence Prevention Training
SB 553 (2023) requires all healthcare employers to train supervisors and managers on workplace violence prevention. Training must cover risk identification, de-escalation, reporting, and employer responsibilities. Non-compliance = Cal/OSHA citations ($19K+).
HR / Safety Officer8 wks
Ongoing (every 2 years per provider)
Ongoing
Provider Credentialing & Re-Credentialing
Each provider's credentialing must be renewed every 2 years. Track expiration dates and begin renewal 90 days before expiration.
CMO / Medical Staff Office12 wks
Ongoing (review annually)
Ongoing
Business Associate Agreement Review
Review all BAAs annually to ensure coverage for any new vendors or changed services. New vendors handling PHI must sign BAA before receiving any data.
Compliance Officer / Legal4 wks
March 1
HIPAA Small Breach Annual Report
Report all breaches affecting fewer than 500 individuals from prior year to HHS via breach portal.
Privacy Officer / Compliance4 wks
March/April (varies)
Equal Pay Report Filing (if 100+ employees)
California employers with 100+ employees must file annual Equal Pay Report with DFEH by March 1 or April 1 (depends on employer size). Report includes median wage by job classification, gender, race, ethnicity. Failure to file = $500/day penalty.
HR / Finance8 wks
March 31
Update Sliding Fee Schedule to Current FPL
Federal Poverty Level guidelines published in January; update sliding fee schedule within 90 days.